Product · Share
One link,
or a file.
Guides are private to your workspace until you decide otherwise. Turn on a public link when someone outside needs it, or export when a guide has to live somewhere else.
Public link
chronika.io/s/laptop-request-2041Copy
Export as
PDFWordHTMLMarkdown
What does Share do?
Chronika lets you share a how-to guide with one read-only link, or export it to PDF, Word, HTML or Markdown. A public link works without an account and can be turned off at any time. Workspaces, collections and four roles keep a team’s guides in order, and deleted guides go to Trash first.
01Link and export
Read-only links, and four file formats
A public link lets anyone who has it read the guide without an account. Turn it off and only workspace members can open the guide again. For everything else there is a file.
- Public link: on or off for each guide, by editors and above
- The link is read-only and carries a Guide Me player
- Screenshots behind a link are served only through that link, and only the ones the guide uses
- Export to PDF, Word, HTML and Markdown
- Exports are drawn with the click rings and annotations a reader sees on screen
chronika.io/s/laptop-request-2041Read only
Sample · 4 steps
How to request a laptop
02Collections
File guides where people look for them
A workspace holds collections, and a guide can sit in one or stay unfiled. Everyone gets a personal workspace; a team workspace is shared by its members.
- Personal and team workspaces
- Collections with a name and a short description
- Deleting a collection keeps its guides; they become unfiled
- Search across a workspace’s guides
Service Desk· team workspace
- Hardware & onboardingGetting people set up with kit and accounts.Sample
- Finance month-endThe close, step by step, in Excel.Sample
- VPN & accessEmpty
Guides can also stay unfiled
03Roles
Four roles, so the right people can change things
Members of a team workspace have a role. Invitations are links, either bound to one email address or open to anyone with the link until it is revoked or expires.
- Owner, admin, editor and viewer
- Editors and above create and edit guides
- Admins manage members and invitations
- Viewers read
Team workspace · roles
- Owner
- Owns the workspace.
- Admin
- Invites and manages members.
- Editor
- Records and edits guides.
- Viewer
- Reads guides.
04Trash
Deleting is a two-step job
A deleted guide goes to Trash first. It stays there until someone restores it or removes it for good, so an honest mistake is a click to undo.
- Restore a guide from Trash, steps and all
- Delete for good is a separate action, and it asks first
Trash
How to request a new laptop Restore Delete for good
A deleted guide waits here until someone restores it or removes it for good.
What you get
What you can hand over
- 01
A link that works without an account
Read-only, switched on and off per guide.
- 02
PDF, Word, HTML, Markdown
Four formats, with the click rings in.
- 03
A library in order
Workspaces, collections and search.
- 04
Roles and Trash
The right people edit; nothing disappears by accident.
Questions
About Share
Can people read a guide without an account?
Yes, once its author turns on the public link. The link is read-only. Turn it off and the guide is for workspace members again.
Will search engines index a public link?
Public guide pages ask search engines not to index them. Treat the link as something to send to the people who need it.
What does an export look like?
Each step has its number, its text and its screenshot with the click ring and any annotations drawn in. Tips, notes and alerts keep their label. The guide’s link is printed at the top.
Who can create and edit guides in a team workspace?
Owners, admins and editors. Viewers read. Admins also manage members and invitations.
How does a team join?
Through an invitation link. A link can be bound to one email address and used once, or opened to anyone who has it until it is revoked or expires.
Where Share is used
- IT documentationFixes, requests and set-ups you only want to explain once.
- Operations documentationThe standard way to do the recurring jobs.
- HR onboarding and training guidesOnboarding and training that people can follow alone.
- Customer support how-to articlesHelp articles and internal how-tos from real screens.
- SOP softwareProcedures that write themselves as you do the work.
- Onboarding documentationA first week of guides, not a first week of questions.
Ready when you are
Record your first guide
Install the recorder, press record, do the task once.